THE ULTIMATE

Full Service Wedding Weekend Planning & Design

Sperry tent weddings with tree installations and rattan chandeliers

Some love stories can’t be told in just one day.

Designed for multi-day events, destination weddings, and culturally rich celebrations, the Ultimate Package is our most elevated and immersive planning experience. It’s for couples who want to transform their wedding into a full weekend of meaningful moments—crafted with beauty, precision, and care.

At an investment of $14,500, this is more than a planning service. It’s a partnership—an opportunity to create a celebration that honors not just your commitment, but your culture, your people, and your story. Whether you're planning a welcome dinner, a Mehndi or Sangeet, a wine tour with friends, or a farewell brunch, we help you design an experience that flows with intention and feels effortlessly elegant.

We specialize in curating weekends that are both visually stunning and emotionally unforgettable—where every guest feels considered, and every detail feels like you. This is full-service planning, redefined. From the moment you book, our team becomes your creative collaborator, logistical expert, and trusted advocate. We’ll lead you through every decision with imagination and insight, so the planning process feels as joyful and meaningful as the celebration itself.

This package is ideal for logistically complex events and travel-heavy celebrations where your time—and your guests’ experience—is everything. The additional planning touchpoints allow us to match your pace, deepen our understanding of your vision, and bring it to life in a way that feels effortless and extraordinary.

When you choose the Ultimate Package, you’re not just hiring a planner. You're gaining a dedicated team who will walk beside you from start to finish—as designers, advisors, advocates, and caretakers of your vision. This is your moment. Your people. Your love story. Let us help you celebrate it with the time, attention, and beauty it truly deserves.

STARTS AT $14,500

the experience

Every package starts as soon as you book and includes: rehearsal coordination, rental coordination, floor plan design, timeline creation, budget planning, vendor recommendations, contract review, a personalized planning portal "BABS", and unlimited email communication with your lead planner.

Onsite Hours

Including set up of decor, management of vendors and timeline, problem solving, and clean-up of decor, management of breakdown.

Onsite Planners

Every package comes with your lead, your contact throughout the process, and as many planners the day-of your event needs. More pairs of eyes, hands, and ears on your event are better than one.

Planning & Design Meetings

Hourlong sessions with your lead throughout the planning process with specific meetings dedicated to wedding design. Between these meetings, we check in with you monthly via email.

Rental Meetings

On top of the rental management included in the package, we take you into a rental showroom and work on your rental design. These visits are unlimited and subject to the rental company's availability.

Venue Walkthroughs

The first walkthrough is design-oriented and happens early in the process with your lead. The final is conducted with key vendors 1-2 months out, your lead will run a logistical production meeting at your venue to confirm the timeline, floorplan, and key details before wedding day. Additional visits included but subject to venue's availability.

unlimited

In order to achieve unique and cohesive luxury events, we will:

Lead the creation of the color scheme and overall design
Research, source, present, and secure all your design-based vendors
Find and secure a graphic designer for any stationary needs such as save the dates, invitations, menus, seating charts, and any other signage.
Provide the invaluable services of narrowing down the design possibilities with thoughtfully curated visions.
Create a personalized design guide that shows a cohesive event and presents a visual for the design through every stage of your day
- Conceptualize all styling and décor details for all aspects and areas
- Source and secure the design materials presented in the design guide
Provide unlimited hours of design consultation to review and adjust your guide to your liking
Attend consultations with design-based vendors
- Oversee stationary design & design of all printed items with a trusted stationer/designer
- Communicate your priorities and overall vision with florist
Initiate a design/creative concept meeting where we discuss design needs across all creative genres (Floral, Layout, Stationary, Lighting, etc) with all design partners in the same room, to allow everyone to work together as a cohesive unit
Work with you and your hired hair, makeup, fashion professionals to come up with a style and look that is curated to you

Throughout the planning process, we will:

INITIATE:

Create a wedding priority checklist
Prepare the draft of your wedding timeline
Help you establish and understand your priorities
Develop and track your budget and vendor payments
Research and create a list of tailored vendor recommendations based on your style, priorities, and budget
Manage the inquiry process of your favorite vendors to gather availability and current pricing
Assist in evaluating, comparing, and contrasting options
Thoroughly review contracts before you sign
Assist in scheduling vendor consultations so you can be confident in your vendor team

COMMUNICATE:

Answer any and all emails within our standard business hours
Provide and schedule as many meetings and consultations as needed
Offer advice and consultation at any turn
Communicate and coordinate with all vendors from start to finish on your behalf:
- Assist with scheduling necessary meetings with vendors throughout the planning process
- Conduct necessary vendor follow up on questions and details
- Confirm and gather all details with the appropriate vendors prior to the wedding
Be the point of contact for all vendors throughout the planning process and the weekend of the wedding
Assume the role of the weekend coordinator for all guests to handle requests and questions. (Think of this as a guest concierge for your guests on wedding weekend)

MANAGE & EXECUTE:

Create and order the the save-the-dates, wedding invitations and all printed materials and day of signage (and present for review, naturally)
Assist you in creating your wedding website
Assist in tracking of guest RSVPs
Initiate orders and communication with rental, lighting, and other décor companies as needed
Coordinate accommodations, transportation, and child care
Coordinate and planning valet parking / Uber & Lyft
Facilitate cake tastings and assisting with selection
Facilitate tastings for food and bar menus
Curate and assemble wedding favor/welcome bags if applicable

On the day of your wedding and its ancillary events, we will:

Arrive on-site as early as needed to oversee venue layout, floor plan, and rental set up to allow you to enjoy every moment of your wedding day
Direct vendors to ensuring your overall design is applied according to vision
Assist the family, wedding party, and guests as needed
Style and set up all wedding decor as designed, such as the guestbook, place cards, favors, etc.
Problem solve any hiccups in a calm demeanor that does not affect the integrity of the event or vendor relationships
Distribute final payment and gratuity to vendors
Coordinate and oversee set up and tear down of all décor, vendors, rentals, and design elements

The Ultimate Package is all about the experience you want for yourself and your guests. If you are planning a jam-packed wedding weekend, this luxurious experience is for you. This full service planning is all inclusive and is not limited by hours - when we say unlimited service, we mean unlimited service.

Why the Ultimate Package is right for you:

You want a highly personalized experience. With the Ultimate Package we are able to spend more time getting to know you and your story rather than merely focusing on your coordination. This understanding covers topics like decision-making, tastes, communication styles, and more. With unlimited time, we are able to learn more about your story, your style, and your tastes so we can invoke YOU in your wedding weekend.
You want an incredible wedding weekend. This package is designed to help you plan a weekend experience, whereas our other packages focus only on the wedding day. If you are wanting a welcome party that sets the tone for the weekend, a thoughtfully planned morning-of to get you in the right mood for the day, or even a post-wedding brunch to wind-down and reminisce with your guests - this is the package for you. Don't limit months of planning to a single day with your loved ones. Maximize every moment celebrating your love with the people who are there to support and witness it.
You want a "wow" inducing event design. The Ultimate package allows us the time to design thoughtful and unique details that will ensure a spectacular weekend from the first impression down to the smallest detail. Everything from invitations, personalized favors, welcome bags, floral, and more. There are countless elements to synchronize. Let our vast design experience weave these elements into a cohesive and gorgeous design that embodies your story.
Supporting more than just the event. We can support multiple locations, plan tours, act as a guest concierge, and see to it that every detail is just as you imagined. We provide unlimited onsite time to make sure we're not only setting up the event, but also taking stress off your family and wedding party by supporting them during the getting ready period. No amount of support is out of the question. We're here to help.

A love note from our client

There are no words to describe Katelyn and the YPB crew. They are all amazing but Katelyn is above and beyond. She was so on point guiding us through all the craziness that was 2020/2021. Her vendor recommendations were all so amazing as well. Her expertise and exquisite taste was invaluable in helping us curate such a magical day. It was like she knew our vision before we did. Her professionalism and warmth made it very easy for my “Type A” personality, come wedding day, just let go and concentrate on soaking in every moment I could because I knew Katelyn and the YPB crew had everything else handled.

let's connect

Choose from the options below and complete our contact form. Our team will be in touch with you shortly. All other inquiries, please email hello@ypbweddings.com.

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